Chapter 4 Email Get Organized

There are many functions to help you deal with numerous emails that we receive on a daily basis. When setting up an email, account it is important to remember what the email account will be used for. Some may use email for personal mail while others use certain accounts for business only, and others may use a hybrid account for both business or personal. Regardless of what you use the email for, you will want to organize incoming messages for the purposes of developing a history  and verification that things were done. In business we call this "cover your butt with toilet paper".  

                                                                                 

Whether your using an email account from software like Microsoft Outlook or through the cloud Yahoo Mail, email programs have the tools to keep you organized and looking professional. For example, "With Windows Mail you can create folders in which you can store your messages, access options for deleting messages, and create rules by which incoming messages automatically are moved into specific folders. You also can flag incoming messages for follow-up and  mark message conversations- multiple messages on the same topic- as watched conversations"(Shelly,Napier,Rivers 2007). Most email software has junk email identification built right in. It is important for you to check the junk folder or spam folder periodically to make sure important emails are mistakenly deleted because they are in the junk folder. Certain key words classify them as junk even though they are not.

Another great feature of most email software is the ability to make groups within your address book that allow you to send mass emails to selected individuals.  Managing your contacts will help you to get through emails quickly and more efficiently. There are many tips that can help to make email easier to use. For instance, "Many people have the habit of reading all the emails before actually replying to them. Sometimes they might even wait a couple of hours before getting back to these previously read emails"..."What would be a better approach? Simple, whenever you read an email, answer to it right away"(Skellie2007).


Works Cited
Shelly, Gary B., Abert H. Napier, and Ollie Rivers. Discovering the Internet Complete Concepts and Techniques. 3rdrd ed. Boston: Cengage Learning, 2010. 184. Print.

Skellie, . "10 Tips for Managing Email Effectively." Daily Blog Tips. N.p., Nov. 2007. Web. 8 Apr. 2012. <http://www.dailyblogtips.com/10-tips-for-managing-email-effectively>.